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Job Description

Our client is seeking a secretary to support the Director and team focusing on calendar management, corresondence, scheduling, data entry, and comliance-related tasks. This role is responsible for ensuring the accuracy of staff schedules, census reports, and resident data while coordinating communication and procurement processes. Strong organizational and technical skills are essential to succeed int his dymanic healthcare environment.

Hours

Full-time, Monday-Friday, 8:00am-4:30pm

Location

Honolulu, Oahu

Pay

$20 to $22 an hour

Responsibilities

• Provide administrative and clerical support to the director, including managing calendars, correspondence, and communications.
• Maintain subject files, handle mail distribution, and oversee procurement of supplies and equipment.
• Support the operations process by updating demographic data, creating schedules, and maintaing lists required for annual surveys.
• Use scheduling software to create monthly staff schedules, process leave requests, and ensure compliance with union rules.
• Update and reconcile staff information using database software, manage admissions paperwork, and ensure accurate census records.
• Perform troubleshooting, data entry, and other administrative tasks as needed.
• Assist with compliance tasks, incluing maintaining certification records and ensuring adherence to regulations.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and communication skills
• Experience in administrative roles, particularly in healthcare or long-term care setting, is preferred.

Pre-Employment Requirements:

Offer of employment contingent upon passing a state/federal background check, pre-employment drug test, and must clear a 2-step TB Test.