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Job Description

A well-known non-profit is currently looking for an experienced Executive Admin to join their team and provide assistance to the President & CEO. In this role, you will work on special projects for the CEO, managing administrative responsibilities, coordinating internal and external communications, and contributing to key initiatives and special assignments. This role also serves as a central point of contact for cross-department collaboration, requiring a balance of professionalism, confidentiality, and adaptability.

Parking: Provided (covered and secure)

The ideal candidate will have previous executive assistant experience and strong communication skills.

Hours

Full-time, Monday to Friday, 8:00am-4:30pm

Location

Honolulu, Oahu

Pay

$55,000 to $65,000 a year

Responsibilities

• Maintain calendars and coordinate meeting logistics for executive leadership
• Draft communications, prepare reports, and assemble presentation materials
• Act as a liaison across internal departments and with outside partners
• Monitor timelines, ensure task follow-through, and provide meeting support
• Assist with organization-wide projects and event coordination
• Handle sensitive documents and maintain discretion with private materials

Qualifications

• Previous executive assistant experience working with board of director level required.
• Background in nonprofit, public service, or mission-driven organizations is preferred.
• Experience contributing to cross-functional or multi-stakeholder projects.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong communication (verbal, written, interpersonal) skills.
• Analytical, organizational, and problem-solving skills.
• Ability to maintain confidential information.
• Skilled in managing changing priorities and tight timelines