VCHPC ASSET MANAGEMENT FACILITATOR – ID# 224724
Please apply directly on the RCUH website to be considered for the position.
VCHPC ASSET MANAGEMENT FACILITATOR – ID# 224724.
CLOSING DATE: October 21, 2024, or until filled. Applications received after this deadline may be considered only if the position is not filled or up to the date a selection has been approved by the RCUH (whichever comes first). INQUIRIES: Kaitlin Russell 808-874-1982 (Maui).
Regular, Full-Time, RCUH Non-Civil Service position with the Maui High Performance Computing Center (MHPCC), Department of Defense High Performance Computing Modernization Program’s “Vanguard Center for High Performance Computing”, located at the Maui Research and Technology Park (MRTP) in Maui, Hawai‘i. Telework (from employee’s residence city and state) may be permissible subject to review and approval by Principal Investigator and RCUH. This position will conduct research under the University of Hawai‘i Vanguard Center of High Performance Computing (VCHPC) Task Orders. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws.
MONTHLY SALARY RANGE: $4,500 - $7,500/Mon.
DUTIES: Responsible for managing and maintaining the accountability and control of government property and assets in compliance with contractual requirements, the University of Hawai‘i (UH), Research Corporation of the University of Hawai‘i (RCUH), and federal regulations. Maintains accurate records of all government-owned property, including acquisition, maintenance, and disposition. Ensures compliance with the Federal Acquisition Regulation (FAR) and agency-specific guidelines regarding asset management. Conducts regular physical inventories of assets and reconcile discrepancies with records. Addresses and resolves any issues related to asset accountability and inventory discrepancies. Ensures accurate record-keeping. Utilizes asset management software and inventory systems to track and manage assets. Maintains both internal and external records-keeping including maintaining VCHPC records within the UH and RCUH inventory’s databases. Ensures data integrity and accuracy within asset management systems. Prepares and submits required reports to government agencies and contracting officers regarding asset status and inventory levels. Supports audits and inspections by providing documentation and facilitating the review process. Ensures all asset transactions are documented and comply with applicable regulations and contractual obligations. Oversees the lifecycle of assets from acquisition to disposition. Coordinates the acquisition of new assets, ensuring compliance with government procurement guidelines. Manages the disposition of obsolete or excess property, following proper disposal procedures and maintaining necessary records. Develops and implements inventory control procedures to ensure the safeguarding of assets. Tracks and monitors the movement and location of assets, maintaining up-to-date inventory databases. Coordinates with internal departments and external agencies to manage inventory levels and needs. May require travel to neighbor islands and to the mainland.
PRIMARY QUALIFICATIONS:
EDUCATION
Bachelor’s Degree from an accredited four (4) year college or university in Business Administration, Logistics, Supply Chain Management, or a related field. (Associate’s Degree and an additional two (2) years of related work experience may substitute for a Bachelor’s Degree.)
EXPERIENCE
Three to five (3-5) years of experience in asset management, inventory control, or a related field.
KNOWLEDGE
Understanding of FAR, DFARS, and other relevant federal regulations; familiarity with government property management practices. Proficient knowledge in methods of inventory control; equipment and supply classification and identification; methods of equipment and supply valuation; methods of determining equipment life-use; office practices and procedures. Knowledge of purchasing and procurement procedures requirements, facilities and operations management, general business and management operations, and automated office equipment. Knowledge of basic computer technology, hardware, and software.
ABILITIES & SKILLS
Must be a U.S. Citizen, a requirement of the Government security investigation to meet eligibility requirements for access to classified information. Proficiency in asset management software and inventory systems. Ability to resolve wide ranging complex problems. Ability to analyze data and compile reports. Requires an attention to detail and high level of accuracy. Ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Ability to manage work priorities. Ability to effectively conduct work remotely (e.g., telework) as applicable. Ability to travel to various site for physical inventory and audits. Ability to travel 10% of the time as job duties demand. Post Offer/Employment Condition: Must be able to obtain and maintain a security clearance based on a tier-3 background investigation to access classified information. Must be able to complete the UH Title IX training within twelve (12) months from date of hire. Must be able to complete the UH Information Security Awareness Training (ISAT) within two (2) weeks from date of hire, and re-certify every twelve (12) months.
PHYSICAL/MEDICAL DEMANDS
Must be able to lift and carry up to thirty (30) pounds unassisted from ground level while in a standing position. Ability to perform repetitive keyboard entry for twenty to forty (20-40) hours per week. Must be able to travel, including in an aircraft under pressurized conditions and airport environment.
POLICY/REGULATORY REQUIREMENT
As a condition of employment, employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai‘i's and/or business entity's policies, procedures, and trainings. Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to disciplinary action (including, but not limited to possible termination of employment, personal fines, civil and/or criminal penalties, etc.).
SECONDARY QUALIFICATIONS:
Certification in asset management (e.g., Certified Professional Property Specialist (CPPS)). Experience working within a government contracting environment.
APPLICATION REQUIREMENTS: Please go to https://www.rcuh.com/work/careers/. You must submit the following documents online to be considered for the position: 1) Cover Letter, 2) Resume, 3) Professional References, 4) Copy of Degree(s)/Transcript(s)/Certificate(s). All online applications must be submitted/received by the closing date (11:59 P.M. Hawai‘i Standard Time/RCUH receipt time) as stated on the job posting. If you do not have access to our system and the closing date is imminent, you may send additional documents to [email protected]. If you have questions on the application process and/or need assistance, please call (808)956-7262 or (808)956-0872. Please visit https://www.rcuh.com/document-library/3-000/benefits/rcuh-benefits-at-a-glance/ for more information on RCUH’s Benefits for eligible employees.
RCUH’s mission is to support and enhance research, development and training in Hawai‘i, with a focus on the University ofHawai‘i.
RCUH is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, ancestry, age, disability, genetic information, pregnancy, marital status, reproductive health decision, citizenship, gender identity or expression, domestic or sexual violence victim status, military/veteran status, or other grounds protected under applicable federal and state laws, except as permitted by law.
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