Oahu Human Resources Administrator

About Hawaii Foodservice Alliance (HFA)

As the largest local supplier of perishable foods and logistics to Hawaii’s grocers, retailers, and club chains, we are dedicated to developing and empowering tomorrow’s leaders. We invest in our team members and the communities we serve, fostering a culture of growth and innovation. With a commitment to food security and putting people first, we pride ourselves on being more than just a food distributor—join us and be part of a purpose-driven team making a meaningful impact.

Why We Care: https://www.hfahawaii.com/community/

Why This Role Matters

The Human Resources Administrator is instrumental in aligning HR processes with organizational goals, enabling HR business partners to focus on strategic priorities while ensuring employee engagement, compliance, and workplace efficiencies. This role is ideal for a detail-oriented HR professional looking to contribute to business success by providing comprehensive HR support across multiple HR functions including, but not limited to, employee leaves, worker’s compensation, and onboarding.

The Impact of This Role

• Play a crucial role in creating a culture of caring for others, fostering personal and professional growth, and creating impactful change within our organization.
• Support the recruitment and retention of top talent.
• Contribute to the development and well-being of our employees through effective HR practices. 

Key Responsibilities

Leave and Worker’s Compensation Coordination:

• Responsible for managing employee leaves, including FMLA, HFLL, TDI, and medical leaves, while ensuring compliance with applicable laws and company policies.
• Assist team members with leave of absence requests, providing guidance on eligibility, documentation requirements, and return-to-work procedures.
• Coordinate with Safety Team, Team Members, Managers, and PEO regarding all worker’s compensation cases and facilitate return-to-work programs.

Benefits Administration

• Administer employee benefits, including health insurance and retirement plans.
• Assist with employee queries regarding payroll and benefits.

Talent Acquisition Administration:

• Support HR business partners by timely onboarding new hires.
• Manage new hire process once position is accepted by new hire until their first day including communication with managers.

Employee Records Management:

• Maintain accurate and up-to-date employee records including driver files.
• Process and update information related to employment, promotions, and terminations within HRIS system.
• Ensure compliance with data protection and confidentiality policies.

Policy Implementation and Compliance:

• Communicate and enforce company policies and procedures.
• Ensure compliance with labor laws and industry regulations.
• Administer and track drug testing process including quarterly random drug testing.
• Prepare and submit compliance reports as required.

General Administrative Tasks:

• Organize and maintain HR department files and documentation.
• Support HR projects and initiatives.
• Prepare HR reports, memos, and correspondence.
• Other duties as needed.

What We’re Looking For

• Education: Bachelor’s degree in Human Resources, Business Administration, or related field (preferred).
• Experience: 2-3 years of HR experience, with hands-on knowledge of leave management, worker’s compensation, benefit administration, and talent acquisition
• Technical Skills: Proficiency in HRIS systems and Microsoft Office Suite.
• Interpersonal Skills: Strong communication, conflict resolution, and organizational skills.
• Detail-Oriented: Ability to manage multiple tasks and ensure accuracy in documentation.
• Ability to maintain confidentiality and handle sensitive information.
• Adaptability and a proactive approach to problem-solving.

About Us

• Starting Pay: $65,000/year.Relevant experience will be highly considered in actual wage.
• Free Healthcare
• 401(k) Plan with % matching
• Paid every Friday
• Paid Time Off
• Flexible Spending Account
• Employee Assistance Program
• Employee Discounts (e.g., Gym membership, Pet Insurance, Legal Assistance plan)

Apply Today

• Ready to take your HR career to the next level?
• Want to make an impact on our communities that our families have called home?
• Join us and be part of a team dedicated to fostering a positive and dynamic workplace focused on keeping Hawaii fed!

Applicants must currently reside on Oahu, Hawaii to be considered for this role.

We request all applicants to submit a tailored cover letter outlining their relevant experience, skills, and interest in the position.

HFA is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age citizenship, marital status, disability, gender identity or Veteran status.