Administrative Assistant (Mililani)

Join Our 'Ohana as an Administrative Assistant!

Integrated Facility Services Hawaii (IFSH) is listed as one of Hawaii’s Best Workplaces and Hawaii’s Fastest Growing Companies for 2024. We are the facility management industry leaders in janitorial, landscaping, maintenance, and site management services. We offer competitive wages and benefits package, management and technical training, and opportunities for advancement and growth.

Our Administrative Assistants are highly organized, detail-oriented, and able to handle a wide range of administrative tasks with a passion for customer service and enhancing the quality of life for residents. This is a great opportunity to gain valuable experience and make a difference in our community.

Salary: $18.00/per hour
Job Type: Full-time
Shift and schedule: Monday to Friday, 8am-5pm

Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid time off
• Paid holidays (including birthday holiday)
• 401k Retirement Fund with Company Contribution
• Free cancer insurance
• Employee referral program
• Opportunities for professional development
• A supportive and collaborative work environment

Duties and Responsibilities:

• Handle phone calls and correspondence with residents, vendors, and other stakeholders, ensuring prompt and professional responses to inquiries and concerns.
• Maintain accurate and up-to-date records, including property reports, resident files, and other essential documentation, in compliance with company standards and policies.
• Prepare documents such as notices, reports, and forms required to effectively manage the property and ensure proper dissemination to relevant parties.
• Organize and manage the filing system to ensure all records, leases, and property-related documents are easily accessible and well-structured.
• Provide general administrative assistance to the property manager, ensuring efficient day-to-day operations of the property office. Compliance and legal adherence to local housing laws, fair housing regulations, and company policies, as well as assistance with handling legal documentation as needed.

Minimum Requirements:

• Legally authorized to work in the United States
• Minimum age 18, with at least a high school diploma or equivalent
• Ability to complete pre-employment drug test and if hired, random drug testing
• Ability to pass criminal background check
• Flexible and adapt well to change
• Team Player

Desired Qualifications:

• Previous experience in administrative roles is appreciated
• Proficiency in data entry and Microsoft Office applications (Outlook, Word, PowerPoint and Excel)

Preferred Skills:

• Exceptional time management skills
• Impeccable attention to detail
• Team player with the ability to work independently
• Problem-solving and critical-thinking abilities
• Effective communication skills, both written and verbal
• Ability to handle multiple tasks and prioritize deadlines

Candidates without experience will be considered if they have a strong willingness to learn and a variety of other skills or personality traits that fit the position requirements.

Integrated Facility Services Hawaii is an EO employer – Minorities/Females/Veterans/Disabled and other protected categories. Please visit our website www.ifshi.com to learn more about us, our culture and the full list of career opportunities! Feel free to call us at (808) 892-9297 or email [email protected] for any questions.